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Terms & Conditions

Latest Version: Published 2 April 2025Use of this website

1. About Us

This website is operated by Motor Hub Warwick Ltd, a company registered in England and Wales under company number 12271426.
Our registered office is:
Unit 5 Budbrooke Point, Budbrooke Road, Warwick, Warwickshire, CV34 5XH.
You can contact us by email at hello@motorhubwarwick.com.

These terms apply to bookings made through our website for Meeting Room Hire only. Our other services — Vehicle Storage and Event Space Hire — are subject to separate terms, available upon request.

2. Meeting Room Hire

Booking and Payment

Meeting Room Hire can be booked online via our website. Full payment or a deposit may be required to confirm your booking. Details of any deposit required will be shown during the booking process.

3. Cancellation Policy

  • More than 28 days before the event: No cancellation fee. Any deposit paid will be fully refunded.
  • 15 to 28 days before the event: A cancellation fee of 50% of the total booking cost will apply.
  • Less than 14 days before the event: A cancellation fee of 100% of the total booking cost will apply.

4. Rescheduling Policy

  • Rescheduling requests must be made at least 14 days before the event date.
  • We will do our best to accommodate your new date, subject to availability.
  • No additional charges will apply for timely rescheduling.
  • Requests made less than 7 days before the event will be treated as cancellations and may incur cancellation fees.

5. No-Show Policy

If you fail to attend your booking without prior notice, a no-show fee of 100% of the total booking cost will apply.

6. Cancellation of Additional Services

If you have arranged any additional services (e.g. catering or car valeting):

  • 14 days’ notice is required to cancel without charge.
  • Cancellations made less than 14 days before the event will incur a fee of 100% of the cost of the additional services.

7. Force Majeure

If unforeseen circumstances beyond our control (such as severe weather, power outage, or emergency) prevent us from providing the meeting room, we will offer:

  • A full refund, or
  • The option to reschedule at no extra cost.

8. How to Cancel or Amend a Booking

To cancel or change a booking, please contact us by phone or email with your booking reference.
Cancellations are only valid once you receive written confirmation from us.

9. Changes to These Terms

We may update these terms occasionally. Any changes will be posted on this page and will apply only to future bookings.